QUOTIFY

Write a quotation, estimate, proposal or proforma invoice beside a live preview, with GST or VAT, sections, optional add-ons and your signature, and save it as a PDF or PNG

Guide reviewed 6 October 2026 by Milan Salvi. How we write and correct guides.

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Step-by-step help guide and questions and answers for this tool.

Overview

QUOTIFY is a free quotation generator that runs entirely in your browser. The page is an editor beside a live preview: you enter your company once, add the client, list the work in line items with codes and units, grouped in sections if you like, set the tax and a discount, write the notes and terms, sign, and the finished document redraws on the right with every keystroke. PDF opens the print dialog with only the quote on the page; PNG makes a picture for messaging apps.

It was built for the offer that comes before the invoice: a designer quoting a website in three sections with optional extras, a contractor estimating a job by the point, a consultant proposing a retainer, an exporter sending a proforma invoice so the buyer can arrange payment. The title is yours to choose (Quotation, Estimate, Proposal or Proforma Invoice), GST is handled the Indian way with CGST and SGST or IGST, HSN or SAC codes and GSTINs, and VAT, a custom tax and ten currencies cover clients elsewhere. Saved quotes carry a status from draft to accepted, clients and repeat items are kept in lists, and an analytics window sums it up.

There is no account and no server. Quotes, clients, the catalog, settings and your company details are stored in your browser on your own device, and the PDF and the PNG are made there too. Nothing is uploaded, which also means the tool keeps working without an internet connection once the page has loaded.

Key Features

How to Use

1. Enter your company once - Name, address, phone, email, GSTIN and website, and drop your logo on the upload box. They are kept in this browser and come back on every new quote.
2. Set the quote details - The number is generated from the year and a counter behind your prefix; the date is today and the validity thirty days. Choose the currency, the title, the version and the status, and add a project reference.
3. Add the client - Pick a saved client from the drop-down or type the company, contact person, address, email, phone and GSTIN. Tick "Save this client" to keep them for next time.
4. Add the line items - Add Line Item (or Ctrl+Enter) adds a row: name, description, HSN or SAC code, quantity and unit, rate. Add Section groups lines under a heading; From Catalog adds a repeat item; "Optional add-on" marks an extra.
5. Tax and discount - Choose GST (CGST + SGST or IGST) and the slab, VAT or a custom tax, tick "Prices are tax inclusive" if your rates include it, and add a percentage or fixed discount.
6. Notes, terms, bank details, signature - Write a cover note, edit the default terms, add bank details (shown when ticked under Theme & Branding), then draw or upload your signature with the signatory's name and designation.
7. Choose a theme, save and export - Pick a theme or a primary colour under Theme & Branding. Save (Ctrl+S) keeps the quote; PDF (Ctrl+P) opens the print dialog with only the quote on the page; PNG makes an image. Duplicate starts the next revision.

GST, VAT, Sections and Optional Items

Four decisions shape most quotations, and the tool keeps each of them simple:

• GST - For a client in your own state choose GST (CGST + SGST) and the slab (0, 5, 12, 18 or 28 percent): the quote shows CGST and SGST at half the rate each. For a client in another state choose GST (IGST) and the full rate goes on one line. Put the HSN or SAC code on each line and both GSTINs on the quote; the GST invoice that follows an accepted quote needs them, and a client who can claim the tax back wants to see it on its own lines. "Prices are tax inclusive" extracts the tax from your rates instead of adding it.
• VAT and other taxes - VAT takes a rate of your own; Custom Tax takes a name and a rate, for example a service tax or a cess. No Tax leaves the lines out. A discount, as a percentage or a fixed amount, comes off the subtotal before the tax is worked out, and the quote shows the taxable amount in between.
• Sections - A long quote reads better in groups: Design, Development, Hosting; Materials, Labour, Transport. Add Section inserts a named heading and Add Item fills it; the quote prints the heading as a row above its lines, numbered on from the previous group.
• Optional add-ons - The extras a client may or may not want (a second language, a year of maintenance, a premium finish) go on the quote marked as optional and in italics, and stay out of the subtotal and total until the client says yes. Tick "Optional add-on" under the line or right-click it.

The amount in words, printed under the totals, follows the Indian numbering system with lakh and crore and paise for the decimals, as Indian clients and banks expect; untick "Show amount in words" for a quote abroad if the wording does not suit.

Frequently Asked Questions

Privacy & Security

The tool keeps its own records and your theme choice in the browser, and nothing else. Like every page on ZeroDataUpload, the tool page shows ads through Google AdSense and uses Google Analytics; the Privacy Policy and Cookie Policy explain what those services collect and how the cookie banner controls them. Your quotes are never part of it.

Related

Milan Salvi

Founder, Leena Software Solutions

Milan is the founder of ZeroDataUpload and Leena Software Solutions, building privacy-first browser tools that process everything client-side. View all articles · About the author.

Last Updated: October 6, 2026