Pick a template and the basics
Choose the meeting type on the Basic Info tab; the agenda fills with the usual items for it. Enter the title, date, time, location, chair and minute taker. The meeting number comes from the format in Settings.
MINUBOTFree Meeting Minutes Generator
Pick a template, add the attendees, agenda, decisions and action items, and watch the minutes take shape in the preview. Export to PDF, Word or Markdown. Your meetings stay in your browser: nothing is uploaded.
✏️ Meeting Editor
Stand-up
Project Review
Board Meeting
Client Call
One-on-One
Retrospective
Brainstorm
General
Link this meeting to a recurring series for easy tracking
Reference the last meeting to track action item progress
No attendees added
Add meeting participants using the form above
No agenda items
Build your meeting agenda by adding items above
No discussions recorded
Capture key discussion points as they arise
No decisions recorded
Mark important decisions with clear documentation
No motions recorded
Document formal motions and voting results
No follow-up items
Track items for future discussion
No attachments referenced
List files shared during the meeting
No action items
Assign tasks with clear ownership and deadlines
No amendments recorded
Track corrections to previously distributed minutes
👁️ Live Preview
How to Write Meeting Minutes: Step-by-Step
Add the attendees
Name, role, email and attendance status for each person, including apologies and video callers. Emails are used for the distribution draft later, and names appear in the attendance table of the minutes.
Shape the agenda
Edit the template's items or add your own, with a time allocation and a presenter for each. Items are numbered, and discussion points can be tied to them so the minutes read in agenda order.
Record what was said and decided
On the Content tab, capture discussion points by speaker, record decisions by category, log formal motions with proposer, seconder and the vote, and note follow-ups and the files that were shared.
Assign the action items
Each action has an owner, a due date, a priority and a status. Reference the previous meeting on the Basic Info tab to review its open actions, and use the Dashboard to see every action across all saved meetings.
Save and export
Save adds the meeting to the Archive. Export gives you a PDF through the print dialog, a Word file, a PNG or Markdown, and opens an email draft to the attendees. Export All in the Archive backs up every meeting to one file.
Why Choose MINUBOT?
🔒 Private by design
Minutes hold names, decisions and sometimes confidential business. This tool has no server side at all: everything you type is kept in your browser's storage on your own device, and every export is made there too.
🗂️ Eight templates with ready agendas
Stand-up, project review, board meeting, client call, one-on-one, retrospective, brainstorm and general. Each comes with the usual agenda items and timings, so the structure is there before the meeting starts.
⚖️ Built for formal minutes too
Motions with proposer, seconder and votes, decisions by category, confidentiality levels with a banner on the document, amendments to earlier minutes, and a signature block for the minute taker and the chair.
📌 Action items that are followed up
Owner, due date, priority and status on every action. The Dashboard lists them across all saved meetings with filters, and a previous-meeting reference brings the open actions into the next meeting.
🎨 Your branding, five styles
Company logo, name and two brand colours in Settings, and a Corporate, Minimal, Legal, Creative or Government document style. The preview shows the finished minutes while you type.
📤 Every format your team uses
PDF through the print dialog, an editable Word file, a PNG image, Markdown for wikis and documentation systems, and an email draft to the attendees with one click.
What Good Meeting Minutes Contain
Minutes are the record that people act on after the meeting and the evidence that a decision was taken, when, and by whom. They do not need to be a transcript. The sections below are the ones that matter, and the editor has a place for each.
The facts of the meeting
Title, reference number, date, start and end time, location, chair and minute taker, and who was present, absent or excused. Anyone reading the minutes later should be able to tell at a glance which meeting this was and who was in the room.
Decisions, not discussion
Record what was decided, in one sentence each, with the category and, for formal bodies, the motion and the vote. Discussion points are worth noting when they explain a decision or record a concern, but the decisions are what readers look for.
Actions with owners and dates
Every action needs one named owner and a due date, or it will not happen. Minutes that list "the team will look into it" produce nothing; minutes that say who does what by when, and are reviewed at the next meeting, produce results.
Numbering matters more than it seems. A reference such as MOM-2026-014 lets people cite a decision in an email or a later meeting without ambiguity, and a series name with a running number (Weekly Sprint Sync #14) ties recurring meetings together. The tool generates the reference from the format you choose and raises the counter with each new meeting. When minutes have already been distributed and need a correction, record it as an amendment rather than editing the original; the amendment appears in the next set of minutes with the reference it corrects, which is how formal bodies keep their record honest.
Confidentiality deserves a line of its own. Minutes of a board, a disciplinary meeting or a client negotiation should say on the document that they are confidential, so that a forwarded PDF carries the warning with it. Setting the level to Confidential or Strictly Confidential prints a banner across the top of the minutes.
Finally, distribute quickly. Minutes sent the same day are read and acted on; minutes sent a week later are filed. Export the PDF, open the email draft to the attendees, attach the file and send it while the meeting is fresh.
Frequently Asked Questions
Where are my meetings stored?
In your browser's storage on this device. Nothing is sent to a server, so the meetings exist only in the browser you used. Clearing the site's data removes them; Export All in the Archive saves every meeting as one file, and each meeting can be exported as PDF, Word or Markdown.
How does the PDF export work?
It opens the minutes in a new tab and starts the browser's print dialog, where you choose Save as PDF or a printer. Allow pop-ups for this site if the tab does not open. The Word export downloads a .doc file that Word, LibreOffice and Google Docs open; Markdown downloads a plain text file.
What are the meeting templates?
Stand-up, Project Review, Board Meeting, Client Call, One-on-One, Retrospective, Brainstorm and General. Choosing one fills the agenda with the usual items for that kind of meeting, with suggested timings; edit, remove or add items as you like.
How do I track action items across meetings?
Save each meeting, then open Dashboard. It lists every action item from every saved meeting with its assignee, due date, priority and status, filterable by assignee, status and priority. Referencing the previous meeting on the Basic Info tab also shows its open actions on the Actions tab.
Can I put my company logo and colours on the minutes?
Yes. Settings has the logo, the company name, a primary and a secondary colour and five document styles: Corporate, Minimal, Legal, Creative and Government. The preview and every export use them.
Does the email button send the minutes?
It opens your own email program with the attendees' addresses, a subject and a message filled in. Nothing is sent from this site; attach the exported PDF or Word file to the draft before you send it.
Is it free, and do I need an account?
It is free, with no registration and no limit on the number of meetings beyond the browser's storage. Like every page on ZeroDataUpload, it is supported by advertising.
Can several people work on the same minutes?
Not at the same time: the tool is for one minute taker on one device. Export the finished minutes and share the file, or export the archive and import it on another device by loading the same browser profile. The minutes can be edited again after loading them from the Archive.