MINUBOT Help

A complete guide to the meeting minutes generator, from the first template to the distributed PDF.

Last Updated: October 6, 2026

1. Getting Started

1.1 What you need

• A modern browser (Chrome, Edge, Firefox, Safari or Opera) with JavaScript enabled
• Site data allowed for zerodataupload.com, because meetings and settings are stored in the browser
• Pop-ups allowed for the site, because the PDF export opens the minutes in a new tab

1.2 The layout

The tool has two panels side by side (the preview above the editor on narrow screens). The Meeting Editor has tabs for Basic Info, Attendees, Agenda, Content, Actions and Amendments, with New Meeting and Save in its header. The Live Preview shows the finished minutes as you type, with a style menu in its header. The toolbar above the panels holds Archive, Dashboard, Settings and Export.

2. Basic Meeting Information

• Meeting Template: eight kinds of meeting. Choosing one replaces the agenda with the usual items for it, with suggested timings; General leaves the agenda empty.
• Meeting Title (required to save) and Meeting Number, generated from the format in Settings (MOM-2026-001 by default) and raised with each new meeting.
• Date, Start Time and End Time; the preview works out the duration.
• Location, physical or virtual.
• Confidentiality: Public, Internal, Confidential or Strictly Confidential. The last two print a red banner across the top of the minutes.
• Meeting Chair and Minute Taker, who also appear in the signature block at the end of the minutes.
• Meeting Series: a name and a running number for recurring meetings (Weekly Sprint Sync #14), shown as a badge under the title.
• Previous Meeting Reference: links this meeting to an earlier one from the archive, whose open action items are then shown on the Actions tab.

3. Attendees

Enter a name (required), a role, an email and the attendance status (Present, Absent, Excused or Via Video Call) and click Add. Attendees appear as a table in the minutes with their status, and those with an email address are the recipients of the email draft on the Export window. The cross removes an attendee.

4. Agenda

Add items with a title, a time allocation in minutes and a presenter. Items are numbered in order and listed in the minutes with their timing and presenter. Discussion points can be tied to an agenda item, so the Discussion Summary in the minutes reads in agenda order.

5. Content: Discussions, Decisions, Motions, Follow-up, Attachments

6. Action Items and the Dashboard

On the Actions tab enter the task and the assignee (both required), a due date, a priority (High, Medium, Low) and a status (Pending, In Progress, Completed, Overdue, Cancelled). The status can be changed from the list afterwards. Actions appear as a numbered table in the minutes with assignee, due date and priority.

When a previous meeting is referenced on the Basic Info tab, its action items are shown under the current ones for review.

The Dashboard in the toolbar lists the action items of every saved meeting with counts of total, pending, in progress, overdue and completed, and filters by assignee, status and priority. Save a meeting for its actions to appear there.

7. Amendments

Corrections to minutes that have already been distributed. Enter the reference of the meeting being corrected and the correction. Amendments are listed in their own section of the current minutes with the date they were recorded, so the original minutes stay as issued and the correction is on the record.

8. The Live Preview and Document Styles

The preview redraws with every change: the company logo or an initial, the company name, the MEETING MINUTES title, the series badge, the meeting information, the attendee table, the agenda, discussions, decisions, motions, action items, follow-ups, attachments, amendments and a signature block for the minute taker and the chair. A confidential meeting gets a banner at the top.

• Corporate: a clean sans-serif document with the primary colour on the title and section headings.
• Minimal: sans-serif, grey rules, no colour.
• Legal: serif, underlined title, double rule under the header.
• Creative: sans-serif with a gradient title and coloured section bars.
• Government: serif, double rules above and below the header, shaded section headings.

Switch the style with the menu above the preview or in Settings. The primary and secondary colours from Settings are used by every style. The minutes keep their own paper colours whichever page theme is on.

9. Exporting and Sharing

10. The Archive

Save (or Ctrl+S) adds the current meeting to the archive, or updates it if it was loaded from there. Archive in the toolbar lists saved meetings with their number, date and attendee count, searchable by title, number or attendee and filterable to the last 7 days or this month. Click a meeting to load it for editing; the bin deletes it. Export All saves every meeting to one file as a backup; Clear Archive deletes them all after a confirmation.

11. Settings

• Branding: company logo (kept on this device), company name, primary and secondary colour, and the document style.
• Numbering: the meeting number format (MOM-YYYY-NNN, MTG-YYYY-MM-NNN, BoardMtg-QN-NN or a custom pattern using YYYY, MM, QN and NNN) and the starting number.
• Defaults: the meeting type and confidentiality level every new meeting starts with, and the auto-save interval (30 seconds, a minute, 5 minutes or off). Auto-save keeps the meeting you are editing in the browser; Save adds it to the archive.

Click Save Settings to apply them.

12. Keyboard Shortcuts

• Ctrl+S: save the current meeting to the archive
• Ctrl+N: start a new meeting
• Ctrl+E: open the Export window
• Escape: close any open window

13. Troubleshooting

• "Please enter a meeting title": a meeting needs a title before it can be saved. Type one on the Basic Info tab.
• The PDF export does nothing: the new tab was blocked. Allow pop-ups for zerodataupload.com, or print the page from the browser menu with the preview on screen.
• "PNG export requires manual screenshot": the browser refused to draw the preview, usually because of the logo. Remove the logo for the PNG, or export to PDF.
• The archive is empty: cleared browsing data, a new profile or a reset removes site storage. Minutes exported as files are safe; keep an Export All file as a backup.
• A template replaced my agenda: choosing a template fills the agenda afresh. Pick the template first, then edit the items.