Add your company
Under Company, type the company name, a tagline or unit, the website, phone and address, and the text for the back of the card. Add your logo; without one, the first letter of the name stands in.
Employee ID Card GeneratorFree Employee ID Card Maker
Design print-ready ID cards for one person or the whole team: six designs, front and back, a photo cropper, a QR code and a barcode, a CSV import, and PNG files and print sheets at the real card size, with nothing you add uploaded.
Click the card to flip it. Empty fields are left off the card.
People1 person
CSV columns (any order, header row required): name, id, title, department, email, phone, blood, joined, expires, emergencyName, emergencyPhone, note. Company settings are shared by everyone. Up to 500 people.
EmployeeWho the card is for
Add photo
Drop a photo here or click the frame. You can zoom, move and rotate it before it goes on the card.
CompanyShared by every card
Add logo
PNG or SVG with a transparent background looks best. Without a logo, the first letter of the company name is used.
DesignTemplate, colours, codes
Template
Accent colour
In the ID pattern, {yyyy} is the year, {yy} its last two digits, {n:4} the next running number with 4 digits and {rand:5} five random digits.
ProjectBackup and restore
Everything you add is kept in this browser on this device as you type, photos included. Export a project file to move it to another device or keep a backup. Nothing you add is uploaded.
Shortcuts inside the tool: Ctrl + S downloads this side as a PNG, Ctrl + P prints every card at its real size.
How to Use the Employee ID Card Generator: Step-by-Step
Add the people
Fill in the name, ID, job title, department, contact details, blood group and dates, and add a photo, which you can zoom, move and rotate. Add more people one by one, or import the whole team from a CSV file.
Choose the design
Pick one of six templates (Classic, Panel, Minimal, Bold, Gradient and Wave), an accent colour, a light or dark card, a font and the photo shape, and stand the card landscape or portrait.
Set the codes
Choose what the QR code holds (a contact card, the ID or your own link) and whether the ID is printed as a barcode. Auto makes IDs from a pattern such as EMP-2026-0042, and "+ validity" sets the expiry date.
Check both sides
Click the card or the Front and Back buttons to flip it. The back carries the QR code, your text, emergency contact, dates, a signature line and the return address. Empty fields are left off.
Download or print
Download one side as a PNG, both sides as a ZIP, or every card at once with Export all. Print lays out every card at its real size with cutting lines. Choose 300 or 600 DPI, and add a 3 mm bleed for a print shop.
Why Use This ID Card Maker?
📏 The real card size
Every card is drawn at the bank card size, 85.6 by 54 mm, so the preview, the PNG files and the print sheet match. The files say their print resolution, so they print at card size.
👥 A whole team in one go
Keep up to 500 people in one project, import them from a spreadsheet saved as CSV, and save or print every card, front and back, in one step.
🔳 Codes made to scan
The QR code and the Code 128 barcode are dark on white with their quiet zones, drawn on whole pixels, and the page tells you when they come out too small for the text.
✂️ A photo cropper built in
Drop or paste a photo, then zoom, move and rotate it inside a frame of the card's photo shape. What sits in the frame is what goes on the card.
🎨 Six designs, front and back
Six front templates, ten accent colours or any colour, light or dark cards, four fonts and three photo shapes, with a back side that follows your colour.
🔒 Nothing uploaded
Photos and details stay in your browser on your device and are kept there between visits. Export a project file to move it, and Start over removes everything the tool keeps.
ID Cards Explained
📐 Why 85.6 by 54 mm
Bank cards, driving licences and most staff cards share one size, called ID-1 in the ISO/IEC 7810 standard and CR80 by card printers. Card holders, lanyards and wallet slots are made for it, and so are PVC card printers.
🖨️ DPI and bleed
DPI is dots per inch: at 300 DPI a card is 1,011 by 638 pixels, which prints sharp; 600 DPI suits fine text. A bleed carries the background 3 mm past the edge, so a cut a little off the line leaves no white strip.
🔳 QR codes and barcodes
A QR code stores text in a square of dark and light squares and can still be read when part of it is scratched. A Code 128 barcode stores the ID in bars that door, canteen and library scanners read. Both need a light margin around them, their quiet zone.
Frequently Asked Questions
Is the ID card maker free, and is anything uploaded?
It is free, with no registration and no limit on cards. Like every page on ZeroDataUpload, it is supported by advertising. The names, photos and company details stay in your browser on your device and are never sent to a server. They are kept in this browser so they are there next time; Start over, under Project, removes them.
What size are the cards?
The size of a bank card: 85.6 by 54 mm, the ID-1 size of ISO/IEC 7810, which card printers call CR80. Cards can stand landscape or portrait, and the files come out at 150, 300 or 600 DPI. At 300 DPI a card is 1,011 by 638 pixels.
How do I print the cards at the right size?
Press Print: every card, front and back, is laid out at its real size with dashed cutting lines, landscape cards two to a row on A4. In the print window choose a scale of 100% or "Actual size". The PNG files also carry their resolution, so other programs print them at card size. For a print shop or PVC card printer, switch on the 3 mm bleed.
What does the QR code hold?
You choose: a contact card (vCard) with the name, job title, company, email, phone and website, so a phone can save the contact; the employee ID only; your own link or text, with {id}, {name} and {email} filled in for each person, such as a check page on your own company website; or no QR code. The code is made on the page as you type.
Can I make cards for a whole team at once?
Yes. Add people one by one, or import a CSV file with a header row (name, id, title, department, email, phone, blood, joined, expires, emergency contact and note columns, in any order). Everyone shares the company details and the design. Export all saves every card, front and back, as PNG files in one ZIP, and Print prints them all. A project holds up to 500 people.
Will the barcode and the QR code scan?
They follow the standards: the barcode is Code 128 of the employee ID and the QR code has a full quiet zone, both dark on white and drawn on whole pixels so their edges stay sharp. A barcode holds the letters, digits and signs of an English keyboard, so an ID with other characters gets none. When the bars or squares come out very small for the text, the Design section says so; print one test card and scan it before a full batch.
Can I use it for a school, club or event?
Yes. Change "Label for the ID" to Student ID, Member No. or Pass No., and the job title and department fields to class and section, or leave them empty: empty fields are left off the card. It is made for an organisation's own cards; it has no layouts of government documents.