Employee ID Card Generator FAQ

A1: A tool for designing identity cards for the people of an organisation: a front with the company, a photo, the name, job title, department and details, and a back with a QR code, your own text, the emergency contact, dates, a signature line and the return address. It makes cards for one person or a whole list, as PNG files, ZIP files or print sheets at the real card size.

A2: Nothing. It is free, with no registration and no limit on the number of cards. Like every page on ZeroDataUpload, it is supported by advertising.

A3: No. Open the page in a modern browser (Chrome, Edge, Firefox, Safari or Opera) on a computer, tablet or phone. Your work is kept in that browser, so there is nothing to sign in to.

A4: No. Names, photos, the logo and the company details stay in this browser on your device and are never sent to a server. The page itself loads the site's ads and analytics, as every page on the site does; the Privacy Policy explains those, and what you add is never part of them.

A5: Small companies, shops, offices, factories, clinics, schools, coaching centres, clubs and events that want neat identity cards for their own people without design software or an online service.

A6: No. It is made for an organisation's own staff, students or members. It has no layouts of government documents such as Aadhaar, PAN, passports or driving licences, and a card in someone else's name or for an organisation you do not belong to is not what it is for.

A7: 85.6 by 54 mm, the size of a bank card: the ID-1 size of the ISO/IEC 7810 standard, which card printers call CR80. The card can stand landscape or portrait, with rounded corners like a plastic card.

A8: The company name, its tagline and logo (or the first letter of the name), the photo, the name, job title and department, up to four details (ID, email, phone, blood group and valid until, as many as the template has room for), and the ID as a barcode. The QR code can go on the front too.

A9: The company name and website, the QR code with a line saying what it holds, your back side text (up to four lines), the emergency contact, blood group, joining date, valid until and the note, a signature line, and "If found, please return to" with the address. On a landscape card the barcode sits under the QR code.

A10: They are left off the card, so a card without an email or blood group simply has fewer lines. Only the name and company name show "Full Name" and "Company Name" while they are empty, so you can see where they go.

A11: Six front templates: Classic (a coloured band at the top), Panel (a coloured side panel), Minimal (a thin line and plenty of white), Bold (a coloured card with a white panel), Gradient (a colour gradient all over) and Wave (a curved band). Each comes in ten ready accent colours or any colour you choose, on a light or dark card, with four fonts and three photo shapes.

A12: Sans, the site's own Inter, which looks the same on every device; and Serif, Friendly and Mono, which use the fonts of the device you are on, so their look can differ a little between a Windows PC, a Mac and a phone.

A13: For each accent colour the card uses dark or white text, whichever stands out more against it by the contrast formula of the web accessibility guidelines. Light colours such as orange or cyan get dark text.

A14: Drop it on the photo frame, click the frame or "Choose photo", or paste a picture while the tool is in use. A window opens where you zoom, move and rotate the photo inside a frame of the card's photo shape; "Use photo" puts what is in the frame on the card. "Adjust" opens it again later.

A15: Any picture your browser can show, such as JPEG, PNG, WebP or GIF, up to 25 MB. It is made smaller on your device first (at most 1,600 pixels across); the photo on the card is 600 by 750 pixels, or 700 by 700 for a circle or square.

A16: Yes. In the photo window the arrow keys move it (with Shift, in bigger steps), and plus and minus zoom; the zoom slider works too.

A17: A PNG or SVG with a transparent background. An SVG under about 150 KB is kept as it is; other logos are kept as PNG at up to 800 pixels. Without a logo, the first letter of the company name stands in a coloured square.

A18: A contact card (vCard 3.0) with the name, job title, company and department, work email, phone (the person's, or the company's when the person has none), website and the ID; the employee ID only; your own link or text; or nothing.

A19: Choose "Custom link or text" and type it, for example https://yourcompany.com/staff/{id}. {id}, {name} and {email} are filled in for each person; inside a web address they are written the way addresses need, so a space becomes %20. The address https://verify.example/{id} in the box is only an example.

A20: It is made to the QR standard with a full quiet zone, always dark squares on white, each square a whole number of pixels so its edges are sharp. Before this page was published, the QR code of every template, landscape and portrait, was read back from files downloaded at 300 and 600 DPI. A long contact card on a small front code gives small squares: the tool then says so under Design, and the code on the back, which is larger, holds the same.

A21: A Code 128 barcode of the employee ID, the kind that door, canteen, library and attendance scanners read. It can hold the letters, digits and signs of an English keyboard; an ID with other characters, such as Devanagari digits or accented letters, gets no barcode, and the tool says so.

A22: Scanners read dark marks on a light background. Light bars on a dark card are a reversed barcode, which many scanners cannot read, so on a dark card, and on the Gradient template, the codes sit on white.

A23: Yes. Print one card on the printer you will use and scan its QR code with a phone and its barcode with your scanner. Printers and scanners differ, and a test card costs less than a batch.

A24: Use the People section: Add person, Duplicate (keeps the title, department, dates and note, clears the rest) or Import CSV. Click a name in the list to edit that person. The company details and the design are shared by everyone.

A25: A header row and one row per person. The columns can come in any order, and common names are understood: name (or full name, employee), id (employee id, emp id, staff id, number), title (job title, designation, role, position), department (dept, team, division), email, phone (mobile), blood (blood group), joined (doj, date of joining, start date), expires (expiry, valid until), emergencyName (emergency contact), emergencyPhone (emergency number) and note (notes, access, remarks). A file needs a name or an id column.

A26: Commas, semicolons or tabs, whichever the header row uses, with quotes around cells that hold the separator or a line break. Dates may be written 2026-03-05, 05/03/2026, 5-3-26, 5 March 2026 or Mar 5, 2026; numbers are read day first unless the second number cannot be a month. Blood groups such as "O+ve", "B positive" or "AB neg" are understood. A date that does not exist, such as 31/02/2026, is left empty.

A27: Up to 500. A CSV file may be up to 5 MB; people beyond 500 are left out and the tool says how many. For a larger organisation, export one project and start the next.

A28: Auto makes an ID from the pattern under Design: {yyyy} is the year, {yy} its last two digits, {n:4} the next running number with 4 digits (after the largest number at the end of an ID in the list) and {rand:5} random digits, at most 12 digits each and 32 characters in all. "+ validity" sets "Valid until" to the joining date (or today) plus the validity period of 1, 2, 3 or 5 years; a year after 29 February is 28 February.

A29: At 300 DPI a card is 1,011 by 638 pixels, at 600 DPI 2,022 by 1,276 and at 150 DPI 506 by 319. With the 3 mm bleed each side grows by 3 mm: 1,081 by 708 pixels at 300 DPI. The files say their resolution, so a program that prints them uses the card's real size.

A30: Press Print. Every card on the list, front and back, is laid out at its real size with dashed cutting lines, landscape cards two to a row on A4 paper and portrait cards three. In the print window, set the scale to 100% or "Actual size" and the margins to the default. Print on thick card, then cut along the lines.

A31: Print shops and PVC card printers cut or print slightly over the edge. With "Add 3 mm bleed" the background runs 3 mm past each edge and the corners are left square, so a cut a little off the line leaves no white strip.

A32: "Both sides (ZIP)" saves the front and back of the person on show as two PNG files in one ZIP. "Export all" saves every person's front and back. Files are named from the ID and the name, for example emp-2026-0042-priya-sharma-front.png, and two files never get the same name.

A33: Yes. Copy puts the side on show on the clipboard as a picture, where the browser allows it (most desktop browsers do); paste it into a document or a chat. Download PNG works everywhere.

A34: Inside the tool, Ctrl + S downloads the side on show and Ctrl + P prints every card. Elsewhere on the page the browser's own save and print work as usual.

A35: In this browser on this device: the text in the browser's storage and the photos and logo in its database, so a long list with photos fits. Nothing is saved on a first visit until you change something. Another browser, another device or a private window starts empty.

A36: Under Project, press Export project to save everything, photos included, in one file, and Import project on the other device. Importing replaces the project open now; every value in the file is checked first, and pictures are taken only as pictures inside the file.

A37: Under Project, press Start over and confirm. Every person, photo, the logo and the settings this tool keeps in this browser are removed; the rest of the site is left alone. Export the project first if you may want it back.