FreelanceIQ FAQ

A1: A time tracker and earnings analyzer for freelancers. You log the hours you work (with a timer, a quick entry or an export from Toggl Track, Clockify or Harvest), say how each project is charged, and it shows what an hour of your work really pays once unbilled client time, fees, time on your own business, costs and tax are counted. It also shows which clients are worth the time, jobs that ran over, money overdue or not invoiced, the rate your take-home needs and fixed-price quotes from your own history.

A2: Nothing. It is free, with no registration and no limit. Like every page on ZeroDataUpload, it is supported by advertising.

A3: No. Open the page in any modern browser (Chrome, Edge, Firefox, Safari or Opera) on a computer, tablet or phone. Your clients, hours and invoices are kept in that browser, so there is nothing to sign in to.

A4: No. Everything you type, and every time report you import, is worked out by this browser on your device and never sent to a server. The page itself loads the site's ads and analytics, as every page on the site does; the Privacy Policy explains those, and your figures are never part of them. The page title never shows a client, a project or an amount.

A5: No. The figures are sums with your own numbers, and the checks compare them with your target and with common rules of thumb. The tax step uses the share of profit you type yourself. For decisions about tax, pricing or contracts, speak to a qualified adviser.

A6: PayPulse works out what to charge before you start, from the take-home you aim for, with India's presumptive tax. FreelanceIQ measures what your logged hours actually earned: it tracks your time and invoices, shows what each client really pays per hour, and quotes fixed prices from how far your past jobs ran over. Its own rate calculator uses your real share of billed hours.

A7: Four: by the hour (your rate times the hours you mark as billed), a fixed price for the job, a monthly retainer, and "I enter what I earn", where the invoices you add are the earnings. Each project has its own way, so hourly work, fixed jobs and retainers sit side by side.

A8: A fixed price is spread over every hour you put into the job, so a period with more hours on it earns more of the price, and a job that runs over pays less per hour. A retainer counts its monthly fee for each month it runs, from the month it started; the current month counts up to today, and a finished retainer counts up to the end of the month it finished. If you invoiced more than the rate or price says, the invoiced amount counts.

A9: Yes. Choose the currency under Paid in when you add the project and give the exchange rate: how much of your currency one unit of theirs is worth. Every amount of that project is turned into your currency with it. For 15 currencies (the Indian rupee, US dollar, euro, pound, UAE dirham, Saudi riyal, Singapore, Canadian, Australian, New Zealand and Hong Kong dollars, yen, Swiss franc, yuan and rand) the rate is filled in from the European Central Bank's rates of 6 November 2026 as a starting point; type today's rate whenever it has moved. The Pakistani, Sri Lankan and Nepalese rupees and the taka are typed.

A10: The share of what a project earns that a marketplace or payment service keeps, for example 10% on a freelance platform. Fees come off before the effective rate and are shown as their own step in the staircase and in the checks.

A11: For fixed-price work, the hours you expected the job to take. The project then shows how far it has run over, the checks name the job that ran over its plan, and Quote a fixed price learns from how far your past fixed jobs ran over.

A12: An unpaid invoice counts as overdue once its date plus the client's "Pays within" days has passed (30 days unless you change it). The report and the checks show what is overdue and how many days late.

A13: Start it on a project with the play button, under Time and money, or with T. It keeps running when you close the page or the browser, because only its start time is kept; the toolbar shows it while it runs. Stop and save turns it into an entry on the day it started, rounded to the step chosen in Settings (1, 5, 6 or 15 minutes). Less than half a minute is not saved. After 10 hours a bar asks whether you forgot to stop it, and a timer of more than 12 hours opens the entry so you can check the time before saving.

A14: As 2h30, 2 h 30 min, 2:30, 2.5, 2,5, 150m, 90 mins, 1:30:00, or from and to times such as 9:00-11:30, 9am to 1pm or 9-5 (eight hours; without am or pm the end is read on a 12-hour clock when that keeps it on the same day, and 22-2 runs past midnight). A bare number is hours. An entry can be up to 24 hours.

A15: Time the client pays for, or that the agreed price covers. Project work is billed unless you untick it; calls, email, revisions, quotes and travel are not, unless you tick it. Unbilled client time is still counted, which is why the effective rate is lower than the billed rate.

A16: Time that no client pays for directly: admin and invoicing, finding work, learning and practice. Log it against Your business with the timer or a quick entry. Until you log any, the report uses your estimate under "Time on your business" (hours a week) and says it is an estimate.

A17: Yes. The pencil beside an entry opens it; change it or press Delete. A new entry, a deletion, a finished project and an imported report can be undone from the message that appears for a few seconds.

A18: CSV and Excel (.xlsx) files: the detailed reports of Toggl Track, Clockify and Harvest, and your own sheet with a date and the hours (2.5 or 2:30), a duration, or start and end times. Rows can also be pasted from a spreadsheet with their heading row. PDF files and old .xls files cannot be read; export CSV or .xlsx instead.

A19: Toggl Track: Reports, Detailed, then Export as CSV. Clockify: Reports, Detailed, then Export as CSV or Excel. Harvest: Reports, Time, Detailed time report, then Export as CSV. The import window repeats these steps.

A20: Where the file has an amount column, each project's hourly rate is worked out from it. Amounts in a column such as "Amount (USD)", or with a Currency column, stay in that currency: the window shows the exchange rate (filled in from the European Central Bank's rates of 6 November 2026 where it knows the currency) and new projects are paid in that currency at that rate.

A21: No. An entry with the same day, length, client, project and note as one imported before is left out, and the window says how many were left out.

A22: When a file writes dates as numbers only (03/04/2026), the window shows "Dates in this file are" with Day first and Month first; choose the one your file uses. It guesses from dates such as 21/10 that can only be one way.

A23: A file of more than 50 MB is refused, and so is an Excel file that unpacks to more than 64 MB; a time report is far smaller. Export a shorter period if you meet either.

A24: Six steps from what clients pay to what you keep, each as an amount per hour: the billed rate (earnings per billed hour); counting unbilled client time; after fees (the effective rate); counting time on your own business; after your business costs; and after tax, which is what an hour of your work pays you.

A25: What clients paid after fees, divided by every hour you spent on clients, billed or not. It is the figure most worth comparing with your target rate.

A26: From your own figures under the staircase or in Settings: business costs a month (software, internet, equipment, workspace), the share of profit you pay in tax, and your hours a week on your own business until you log them. Costs count for the days of the period that have data, up to today.

A27: A month, a quarter, a year, the last 12 months or all time, with the arrows (or [ and ]) for the period before and after. Amounts are turned into "a month" only once a period has four weeks of data.

A28: Your effective rate against your target, your billed rate against the rate your plan needs, unbilled client time, jobs that ran over their plan, the client who pays least for your time, how much of your income one client pays, money overdue and not invoiced, fees, long weeks, rates far apart and income that swings from month to month. Each says how much it is worth where it can.

A29: Each client is a circle: across is the hours you spent on them, up is what each hour brought in after fees, and the size is what they paid. Top left is good money for little time; bottom right is the time sink to raise or replace. Your target and the rate you need are drawn across it.

A30: Backwards from what you want to take home each month: tax on profit, your business costs and fees are added on top, and the total is divided by your billed hours in a year (52 weeks less your weeks off, times your hours a week, times your share of billed hours). Your own share over the last 12 months is used unless you type one; with no history it starts at 60%.

A31: From the hours you expect, it adds how far your past fixed jobs ran over and the share of client time you usually do not bill, prices every hour at the rate you choose (your target, the rate you need or another rate), adds the fees and rounds up to a figure that reads well. You can change each share, or use the history of one client.

A32: Raise your rates shows what a price rise adds for the same work, and how many billed hours you could lose and still earn the same. Drop a client shows what that client pays after fees, what refilling part of their hours at your target would bring, and the hours a week you would get back.

A33: No. Without invoices, earnings come from the rates, prices and retainers you set. Add invoices to see what is overdue, how long each client takes to pay and work you have not invoiced yet; with "I enter what I earn", the invoices are the earnings.

A34: Under Time and money, Invoices and payments, press the tick beside it to mark it paid today, or open it to set the day it was paid. How long a client takes to pay is the average of their invoices, weighted by the amount.

A35: For a project by the hour, it opens a new invoice for the billed hours not yet invoiced, at the project's rate, so you can send it and track it.

A36: In this browser's storage on this device, so it is there next time. Nothing is written until you add something, and a private window or cleared browser data starts empty. Use Export backup to keep a copy or to move to another device, and Restore a backup to bring it back.

A37: Yes. Settings has Time entries as CSV and Invoices as CSV, and the report has Download CSV for the clients and the staircase of the open period. They open in Excel, Google Sheets or LibreOffice. Copy the summary puts a short text summary on your clipboard, and Print the report prints a one-page report.

A38: Settings, Your data, Delete everything removes every client, project, hour, invoice and setting this tool keeps in this browser, after you confirm. The rest of the site is not touched, and nothing is left behind.

A39: It blurs every amount on the page, in the charts and in their pop-ups, for when someone can see your screen. Press it again or press H to show them. Settings can blur them every time the page opens.

A40: Try an example opens six months of a made-up designer and developer in India with five clients, so you can see every part of the tool. Your own data is put aside while it is open, and Clear the example brings it back.