EmailSignatureDesign a professional email signature in minutes: photo, logo, social links, a call-to-action button, a meeting link and a disclaimer, four layouts, your own colours and fonts, previews for Gmail, Outlook and Apple Mail, and one click to copy it into your mail program. Everything stays in your browser: nothing is uploaded.
Each network appears as a symbol that links to the address you enter. Symbols travel inside the text, so they need no hosting and show in every mail program.
Only fonts that every computer has are offered, so the signature looks the same for every recipient.
Paste the copied signature into the signature box of your mail program. How, for each program.
Type your name, job title, company and department in the Content card, then the email address, phone numbers, website and postal address you want recipients to have. Leave anything blank and it is simply left out; the preview on the right follows every keystroke.
Drop a photo and a logo on the upload boxes; both are shrunk and embedded in the signature. Choose the photo's shape and size and the logo's height. For Gmail, which does not keep embedded images, paste a hosted address instead, in the field under each box.
Open Social Networks, click the ones you use and paste your profile addresses. Add a banner with a link, a call-to-action button, a meeting link or a legal disclaimer from the sections beneath; each has a switch so you can turn it off without losing the text.
In the Design card pick Horizontal, Vertical, Compact or Modern, set the primary, secondary, text and link colours to match your brand, and choose a font and the three text sizes. Undo and Redo in the toolbar step back and forward through every change.
The Gmail, Outlook and Apple Mail tabs show the signature under a short message in a mock-up of each program, with that program's usual body font, so you can see how it sits at the end of a real email before you install it.
Click Copy signature and paste into your mail program's signature box (the guide below says where it is in each one). Copy HTML gives the code instead, Download PNG an image. Save signature keeps it in this browser for next time, and Export writes every saved one to a file.
A signature holds your name, numbers, address and photo, which is exactly the set of details you do not want sitting in somebody else's database. This tool has no server side and no account: the signature is built in your browser, the draft and the saved signatures live in its storage, and the only copy that leaves it is the one you paste or export.
The signature is a small table with every style written inline, which is the one structure that Gmail, Outlook, Apple Mail and Thunderbird all render the same way. Fonts are limited to the ones every computer has, colours are plain values, and there is nothing that a mail program can strip or rearrange.
Upload a photo or logo and it is embedded in the signature, which Apple Mail and Outlook show at once. Paste a hosted address instead and the picture is loaded from there, which is what Gmail needs. The field for each is right under the upload box, and the hosted address wins when both are given.
Horizontal puts the photo beside the text, Vertical stacks and centres everything, Compact fits name, title and contacts in two lines, and Modern adds a coloured rule. Four colours, seven fonts and three sizes cover most brand guides without a line of code.
Every change goes into a fifty-step history, so an experiment with a colour or a layout is one Ctrl+Z from gone. The draft is saved as you type and is back when you return to the page, and Save signature keeps as many named versions as you like.
Copy signature puts the formatted signature on the clipboard; paste it into the signature box and it appears as in the preview. Copy HTML serves systems that ask for code, Download PNG gives an image for a web form or a document, and Export carries your saved signatures to another device.
Email programs are not web browsers. Each one keeps a different, smaller set of layout rules, and a signature that looks right in the one you use can fall apart in the one your recipient uses. Three habits avoid nearly all of it, and the tool follows each of them for you.
Modern web pages lay content out with stylesheets; mail programs ignore most of them, and Outlook for Windows ignores nearly all. The dependable structure is a table with the styling written on each cell and each piece of text. That is how the tool builds every layout, which is why the Horizontal layout keeps the photo beside the text in Outlook instead of dropping it underneath.
An image in an email is either embedded in it or fetched from an address. Embedded images are shown by Apple Mail and Outlook but dropped by Gmail; fetched images are shown by all of them but only while the address works. For a signature you will use for years, host the photo and logo on your own website or company server, keep them small, and use the same address in every mail program.
A web font you load on your website does not exist on your recipient's computer, so the mail program substitutes one and the lines re-flow. The tool offers only the fonts that ship with every system: Arial, Helvetica, Georgia, Times New Roman, Verdana, Tahoma and Trebuchet MS. Sizes are pixel values, 18 for the name, 14 for the title and 12 for the contact line by default, which read well without turning the signature into a poster.
Gmail. Click Copy signature here. In Gmail click the gear at the top right, then See all settings. On the General tab scroll to Signature and click Create new, give the signature a name, click in the editing box and paste. Underneath, choose it for new emails and for replies. Scroll to the bottom and click Save changes. Gmail keeps the layout, colours and links; the photo and logo must come from a hosted address (the field under each upload box), because Gmail removes images embedded in the signature itself. Gmail also limits a signature to about ten thousand characters, which a signature with hosted images is well within.
Outlook on the web and the new Outlook. Click the gear, then Accounts and Signatures (older layouts: Mail, Compose and reply). Click New signature, name it, paste into the editor and save. Choose it as the default for new messages and for replies and forwards. Embedded images are usually kept; a hosted address is safer if your organisation's settings strip them.
Classic Outlook for Windows. Open File, Options, Mail, and click Signatures. Click New, name the signature, click in the editing box and paste, then assign it to your account for new messages and replies. Outlook may add a little extra spacing between lines; the Compact and Horizontal layouts are the most forgiving. If the paste loses its formatting, close the dialog, copy the signature again and paste with Ctrl+V rather than from the right-click menu.
Apple Mail on a Mac. Open Mail, then Settings (or Preferences) and the Signatures tab. Pick the account on the left, click the plus button, give the signature a name and paste into the box on the right. Untick "Always match my default message font" so your chosen font and colours are kept. Drag the signature onto the account if it does not appear there, and choose it as the default at the bottom. Apple Mail shows embedded images, so the uploaded photo and logo work as they are.
Mail on iPhone and iPad. The Mail app's signature box is plain text and does not accept a formatted signature from the clipboard. Send yourself an email from a computer with the signature in it, open it on the phone, select the signature, copy it, and paste it into Settings, Mail, Signature; most of the formatting survives. Alternatively keep a plain-text version on the phone and the formatted one on the computer.
Thunderbird. Open Account Settings, select the account and tick "Use HTML". Paste the copied signature into the Signature text box, or click Copy HTML here and paste the code instead; both work. Thunderbird keeps embedded images and hosted ones alike.
Help desk and marketing systems. Many support, sales and newsletter tools have a signature field that asks for HTML. Click Copy HTML and paste the code. Where only an image is accepted, Download PNG gives a sharp picture of the signature; remember that an image signature has no clickable links and no selectable text.
Testing. After installing, send a message to yourself and to a friend who uses a different mail program, and open it on a phone as well. Check that the links work, the images show and the lines wrap where you expect. If something is off, change the layout or the sizes here, copy again and replace the signature; the saved copy in this browser makes a second round quick.
Click Copy signature. In Gmail open Settings, See all settings, scroll to Signature, click Create new, give it a name, click in the box and paste. Save changes at the bottom of the page. Gmail keeps the layout, colours and links; use a hosted image address for the photo and logo, because Gmail does not keep embedded image files.
Gmail removes images that are embedded in the signature itself. Upload the photo to a place that gives it a public address (your website, a company server, an image host), paste that address into the hosted image field under the upload box, and copy the signature again. Apple Mail and most Outlook versions show embedded images, so the upload still works there.
Yes. In Outlook on the web and in the new Outlook, open Settings, Accounts, Signatures, paste into the editor and save. In classic Outlook for Windows, open File, Options, Mail, Signatures, click New and paste. The signature is built from a table with inline styles, which is the layout Outlook handles best; if the spacing shifts, pick the Compact or Horizontal layout.
In your browser's storage on this device, under the tool's own name, together with the draft you are working on. Nothing is sent to a server and there is no account. Export writes every saved signature to one file; Import brings it back or moves it to another browser or computer.
Copy signature puts the formatted signature on the clipboard, ready to paste into the signature box of Gmail, Outlook, Apple Mail or Thunderbird, where it appears as it looks in the preview. Copy HTML puts the code on the clipboard as text, for a mail program or a help desk system that asks for the HTML of a signature, or for a web developer.
A logo in a signature is an image, and an image has to be hosted somewhere that every recipient's mail program can reach; an address that stops working leaves a broken picture in every email you ever sent. The symbols travel inside the text, need no hosting and are shown by every mail program. Each one links to your profile and carries the network's name.
It is free, with no registration, no watermark and no limit on signatures. Like every page on ZeroDataUpload, it is supported by advertising.